RECRUITMENT PRIVACY NOTICE

Thank you for your interest in career opportunities with ADVANZ PHARMA. ADVANZ PHARMA is responsible for the processing of your personal data as described in this Recruitment Privacy Notice as it decides why and how it is processed, thereby acting as a "controller" in certain jurisdictions. In this Recruitment Privacy Notice, “ADVANZ PHARMA” means the company (or companies) of the Advanz Pharma Group to which you are submitting your job application; "we" or "us" refers to ADVANZ PHARMA. For purposes of this Recruitment Privacy Notice, “candidates” refers to individuals who apply to an open position with us, are contacted for or express interest in employment with us, or attend a recruitment event or undergo an interview or assessment with us. This includes prospective employees, interns and contractors, each referred to in this Recruitment Privacy Notice as “you”.

This Recruitment Privacy Notice explains the type of personal data ADVANZ PHARMA processes, why we are processing it and how that processing may affect you.

1. WHAT DO WE MEAN BY “PERSONAL DATA” AND “PROCESSING”

1.1. “Personal data” is any information relating to an individual (or from which an individual may be identified, directly or indirectly). This includes information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household. It includes not only facts about you, but also intentions and opinions about you. The categories of your personal data we may process are outlined below.

1.2. “Processing” means any operation or set of operations which is performed on personal data. For example, it includes collecting it, holding it, disclosing it, and deleting it.

2. WHAT PERSONAL DATA DO WE PROCESS AND WHY?

2.1. We process your personal data for the purposes of fulfilling our recruitment requirements. Some of your personal data comes from you. For example, you provide us with your contact details and resume. Other personal data may be generated from references and third-party companies such as recruitment agencies. Your personal data may be accessed internally by HR and recruitment personnel, hiring managers, interviewers, payroll and IT personnel, and other personnel who need access for recruitment, onboarding, systems administration, legal, compliance or security purposes. You are not obliged to provide us with this data. However, should you choose not to do so, this may affect your job application by limiting the information we have to assess it.

2.2. Depending on the role, the stage of the recruitment process and applicable law, we may process the following categories of personal data where relevant and necessary:

Basic identification data (such as full name, contact information, date and place of birth, nationality, email and/or postal address, landline and/or mobile phone number)

Background check data (such as criminal record)

Education, professional and skills-related data (such as employment, educational and training records)

Employment information (such as salary expectations, visa requirements and notice period)

Government identifiers (such as a social security number, national insurance number, tax identification number, work permit or visa)

Professional experience (such as qualifications, certifications, CV)

Professional social media or publicly available professional profile data, where relevant to the role and permitted by applicable law

Sensitive data (such as health data, diversity data)

CCTV data (when visiting our premises)

2.3. As part of our recruitment process, we may use artificial intelligence (“AI”) or other automated tools to support certain recruitment-related activities. Depending on the role and jurisdiction, these tools may be used to organize or review application materials, identify potential matches between a candidate’s profile and role requirements, assist with interview scheduling or provide other administrative support. If a tool is used to score, rank, recommend, screen or otherwise substantially assist with a decision about a candidate, we will provide any additional notice, choice, audit information, appeal right or other safeguard required by applicable law. AI-generated outputs support, and do not by themselves determine, hiring decisions. Any output that could materially affect a candidate is reviewed by an appropriately trained member of our recruitment or HR team, who exercises meaningful human oversight and makes the final decision.

3. WHAT ARE THE LEGAL GROUNDS FOR PROCESSING PERSONAL DATA?

Under applicable data protection law, there are various grounds on which we can rely when processing your personal data. In some contexts, more than one ground applies. In the context of employee recruitment, we collect and process personal data under Section 2 based on the below legal bases:

For data categories 1 (Basic identification data), 3 (Education, professional and skills-related data) and 6 (Professional experience), ADVANZ PHARMA relies on the legal basis that processing is necessary in order to take steps to enter into an employment contract with you.
For data category 5 (Government identifiers), ADVANZ PHARMA also relies, where applicable, on compliance with legal obligations. Examples include legal obligations to verify employment permissions and comply with tax, social insurance and anti-discrimination laws.
For data category 2 (Background check data), ADVANZ PHARMA relies on its legitimate interests where permitted by applicable law. Such processing may include background checks, screening, reference checks and verification of qualifications. Where background checks involve criminal record, criminal offence or similar regulated data, ADVANZ PHARMA will process that data only where permitted or required by applicable law and subject to applicable safeguards. If we process your personal data for background checks or screening based on our legitimate interests and you object to such processing or refuse to provide necessary information, we may not be able to proceed further with your application.
For data category 9 (CCTV data), ADVANZ PHARMA relies on its legitimate interests in protecting the security of its premises, personnel, visitors and assets, where permitted by applicable law.
For data categories 4 (Employment information) and 7 (Professional social media or publicly available professional profile data), ADVANZ PHARMA relies on its legitimate interests to process personal data provided by the applicant or obtained from professional sources during the recruitment process for recruitment purposes, where permitted by applicable law.
For data category 8 (Sensitive data), ADVANZ PHARMA relies on explicit consent where appropriate for information that is not required by law, such as voluntary diversity and inclusion data. Where required or permitted by applicable law, ADVANZ PHARMA may also process sensitive data to comply with legal obligations or exercise rights in the employment context, including in relation to health, fitness to work, disabilities and workplace accommodations.

ADVANZ PHARMA uses artificial intelligence (AI) or other automated tools to support the recruitment activities described in Section 2.3. The applicable legal basis depends on the specific personal data processed and the recruitment purpose for which the tool is used. Accordingly, ADVANZ PHARMA relies on the same legal bases identified above in relation to the underlying category or categories of personal data being processed through such tools.

4. HOW LONG YOUR PERSONAL DATA WILL BE STORED

4.1. If your application is successful and you are hired by us, any relevant personal data collected during the application process will become part of your employee records and data will be kept in your employee file and processed in accordance with our privacy standards for employees.

4.2. If your application is not successful, we will retain your personal data on our files for the purpose of system administration, reporting purposes and potential legal claims. This data is normally deleted 12 months after you have been informed that your application was unsuccessful.

4.3. When obligated to do so under applicable law or when it is necessary for the establishment, exercise, and defense of legal claims, ADVANZ PHARMA may retain your personal data for a longer period of time, as required for the handling of such circumstances. Personal data collected or processed in the context of a dispute is deleted or archived (i) as soon as an amicable settlement has been reached, (ii) once a final decision has been rendered or (iii) when the claim becomes time barred.

5. WHO HAS ACCESS TO YOUR PERSONAL DATA AND HOW DO WE PROTECT IT?

5.1. We may disclose personal data to third parties under certain circumstances. Before doing so, we will assess the lawfulness (including necessity and proportionality) of the disclosure. Such third parties may include:

Other members of our group, specifically any senior management for the business unit and for the group company that is relevant in order to make decisions around hiring and remuneration;
Trusted service providers such as IT service providers which assist with the hosting and maintenance of our websites and digital infrastructure and background check providers;
Third parties who are part of the administrative and management structure of the entity you are applying to;
Regulatory authorities, courts, tribunals, and governmental agencies; and
Law enforcement agencies, regulators or other public authorities, where required or permitted by law.

5.2. When we disclose your personal data to group companies, service providers or other authorized recipients, we require appropriate measures to protect it. These measures may include encryption, access controls, contractual safeguards and security assessments, as appropriate. We only share personal data necessary for the purposes described in this Recruitment Privacy Notice, and we require recipients to protect that data in accordance with applicable law.

5.3. As ADVANZ PHARMA operates internationally, including through affiliated companies in the European Economic Area and the United Kingdom, Switzerland, the United States, India, Australia, and New Zealand, your personal data may be transferred to, and processed in, countries other than the one in which you reside, including countries that may not provide the same level of data protection. Where we transfer personal data internationally, we put in place appropriate safeguards required by applicable law, such as standard contractual clauses, or we rely on an applicable adequacy decision, to help ensure your personal data continues to be protected.

6. YOUR RIGHTS

a) If you reside in the EU, the UK, or Switzerland, you have the following rights related to your personal data processed by us:

the right to be informed about what personal data we hold about you and how we process your data;
the right to access your personal data as processed by us and, if you believe that any information relating to you is incorrect, obsolete, or incomplete, to request its correction or update;
the right to request the erasure of your personal data or the restriction thereof to specific categories of processing;
the right to withdraw your consent at any time, without affecting the lawfulness of the processing before such withdrawal;
where processing is based on legitimate interest, the right to object, in whole or in part, to the processing of your personal data;
the right to data portability, i.e. the personal data you have provided to us is to be returned to you or transferred to the person of your choice in a structured, commonly used, and machine-readable format without hindrance from us and subject to your confidentiality obligations; and
the right to object to automated decision-making including profiling, i.e. you can request a human intervention in any automated decision-making process related to processing of your personal data and where such processing is not based on your consent, authorized by law or necessary for the performance of a contract. For the avoidance of doubt, we do not currently make any decisions solely using automated processes. This includes any use of artificial intelligence (AI) tools as described in Section 2.3 above, which are used only to support our recruitment process and remain subject to meaningful human review and final decision-making, as set out in that Section.

b) If you reside in the United States, you may have the following rights related to your personal data processed by us:

1. You have the right to know and right to access information about the categories and specific pieces of personal data we have collected about you, as well as the categories of sources from which such data is collected, the purpose for collecting such data, and the categories of third parties with whom we share such data.

2. You may also request a copy of the personal data we have collected and, upon request, we will provide this data to you in a structured, commonly used, and machine-readable format.

3. You have the right to request the deletion of your personal data, subject to certain legal exceptions.

4. You have the right to correct your personal data if inaccurate.

5. You have the right to limit the use and disclosure of your sensitive personal data if we use such information to infer characteristics about you.

6. You may have the right to opt out of profiling or automated decision-making technology where required by applicable U.S. state privacy law. You may also have the right not to be subject to a decision based solely on profiling, except under certain exceptions under local law.

7. The right to request a list of the specific third parties to which we have disclosed your personal data.

8. The right to question the result of profiling, where your personal data is profiled in furtherance of decisions that produce legal or similarly significant effects concerning you. This includes the right to be informed of the reason the profiling resulted in the decision and to be informed of what actions you might have taken and can take to secure a different decision in the future. You also have the right to review the personal data used in the profiling and have the data corrected and the profiling decision reevaluated based upon any corrected personal data.

9. You have the right not to be discriminated against for exercising any of these rights.

10. Sale/share. Your personal data is not sold and is not shared for targeted advertising purposes.

11. Appeals. You have the right to appeal a denial of your request by contacting us as described in the notice of denial.

c) If you reside in Canada, you may have the right to access the personal information we hold about you, request correction of inaccurate or incomplete information, withdraw consent where processing is based on consent, and make a complaint to the applicable privacy regulator.

d) If you reside in India, you may have rights under the Digital Personal Data Protection Act, 2023, once the relevant provisions are in force and to the extent applicable. These may include the following rights related to your personal data (as a “Data Principal”):

the right to obtain a summary of the personal data we process about you and of the processing activities carried out;
where required, the right to obtain information about other Data Fiduciaries and Data Processors (as those terms are used in the Digital Personal Data Protection Act, 2023) with whom your personal data has been shared and a description of the personal data shared;
the right to correction, completion, updating, and erasure of your personal data;
the right to withdraw your consent at any time, where processing is based on consent, without affecting the lawfulness of processing carried out before such withdrawal;
the right to have your grievances addressed by us in a timely manner through our grievance redressal mechanism; and
the right to nominate another individual to exercise these rights on your behalf in the event of your death or incapacity.

Where the relevant provisions are in force and applicable, if you are not satisfied with our response, you may have the right to file a complaint with the Data Protection Board of India.

e) If you reside in Australia, you have rights under the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs), including the right to know why your personal data is being collected and how it will be used and disclosed, to access and request correction of your personal data, and to make a complaint about a breach of the APPs, including to the Office of the Australian Information Commissioner (OAIC). If you reside in New Zealand, you have similar rights under the Privacy Act 2020 and the Information Privacy Principles (IPPs), including the right to access and correct your personal data and to complain to the Office of the Privacy Commissioner.

f) Where permitted by applicable law, you may authorize another individual or entity to make a request on your behalf. We may need to verify your identity and the authority of the person making the request before responding.

g) To exercise your privacy rights, you can contact us at: enquiries@advanzpharma.com.

7. ACCURACY

We take reasonable steps to ensure that personal data we process is accurate, complete, and up to date. Please note that you have a shared responsibility with regard to the accuracy of your personal data. Please notify ADVANZ PHARMA immediately of any relevant changes to the personal data relevant to your application process.

8. SECURITY

ADVANZ PHARMA takes precautions to protect personal data from unlawful or unauthorized processing and against the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data. We have taken appropriate technical and organizational measures to protect the information systems on which your personal data is stored, and we require our third-party service providers to protect your personal data by contractual means.

9. COMPLAINTS

9.1. If you have any questions or concerns on how we process and use your personal data, please contact us using the following details: Advanz Pharma Services (UK) Limited, Dashwood House, 2nd floor, 69 Old Broad Street, London, EC2M 1QS or you can email us at enquiries@advanzpharma.com.

9.2. If you believe your personal data has been processed inappropriately, you have the right to complain to a competent data protection authority about our processing of your personal data. For EU residents, you may complain to your local data protection authority. UK residents may complain to the Information Commissioner’s Office. Swiss residents may contact the Federal Data Protection and Information Commissioner. Canadian and U.S. residents may contact the applicable federal, provincial, state or local privacy regulator where a complaint right is available under applicable law.

9.3. Where the relevant provisions are in force and applicable, if you reside in India, you may lodge a complaint with the Data Protection Board of India. If you reside in Australia, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC). If you reside in New Zealand, you may lodge a complaint with the Office of the Privacy Commissioner.

10. SCOPE AND CHANGES

10.1. This Recruitment Privacy Notice does not form part of any contractual relationship between ADVANZ PHARMA and a job applicant.

10.2. ADVANZ PHARMA reserves the right to continuously amend, update and modify this Recruitment Privacy Notice.

You may contact us at:

Advanz Pharma Services (UK) Limited, Dashwood House, 2nd floor, 69 Old Broad Street, London, EC2M 1QS; email: enquiries@advanzpharma.com.

California residents may also contact us at this toll-free number: +18333350881.

Formal Sale Process

INFORMATION REGARDING FORMAL SALE PROCESS

ACCESS TO THIS AREA OF THE WEBSITE MAY BE RESTRICTED UNDER SECURITIES LAWS IN CERTAIN JURISDICTIONS. THIS NOTICE REQUIRES YOU TO CONFIRM CERTAIN MATTERS (INCLUDING THAT YOU ARE NOT RESIDENT IN SUCH A JURISDICTION), BEFORE YOU MAY OBTAIN ACCESS TO THE INFORMATION IN THIS AREA OF THE WEBSITE. THESE MATERIALS ARE NOT DIRECTED AT OR TO BE ACCESSED BY PERSONS RESIDENT IN ANY JURISDICTION WHERE TO DO SO WOULD CONSTITUTE A VIOLATION OF THE RELEVANT LAWS OF THAT JURISDICTION OR WOULD RESULT IN A REQUIREMENT TO COMPLY WITH ANY CONSENT OR OTHER FORMALITY WHICH ADVANZ PHARMA CORP. LIMITED REGARDS AS UNDULY ONEROUS.

You are attempting to enter the area of this website that is designated for the publication of documents and information in connection with ADVANZ PHARMA Corp. Limited (“ADVANZ”) formal sale process.

The information contained in this area of this website is being made available in good faith and for information purposes only in compliance with the City Code on Takeovers and Mergers and is subject to the terms and conditions set out below. In particular, the information contained in this area of this website does not constitute an offer to sell or otherwise dispose of or any invitation or solicitation of any offer to purchase or subscribe for any securities in any jurisdiction in which such offer or solicitation is unlawful.

Access to the Website

If you would like to view this area of the website, please read this notice carefully. This notice applies to all persons who view this area of the website and, depending on where you are located, may affect your rights or responsibilities. ADVANZ reserves the right to amend or update this notice at any time and you should, therefore, read it in full each time you visit this area of the website. In addition, the contents of this area of the website may be amended at any time in whole or in part at the sole discretion of ADVANZ.

Overseas Persons

As a consequence of legal restrictions, the release, publication or distribution of information contained in this area of the website in certain jurisdictions or to certain persons may be restricted or unlawful. All persons resident or located outside the United Kingdom who wish to view this area of the website must first satisfy themselves that they are not subject to any local requirements that prohibit or restrict them from doing so and should inform themselves of, and observe, any applicable legal or regulatory requirements applicable in their jurisdiction. If you are resident or located in a country that renders the accessing of this area of the website or parts thereof illegal, whether or not subject to making certain notifications or taking other action, you should not view this area of the website.

It is your responsibility to satisfy yourself as to the full observance of any relevant laws and regulatory requirements. If you are in any doubt, you should not continue to seek to access this area of the website.

You should not forward, transmit or show the announcements, information or documents contained in this area of the website to any person. In particular, you should not forward or transmit the announcements, information or documents contained in this area of the website to any jurisdiction where it would be unlawful to do so.

Forward Looking Statements

This area of the website contains “forward-looking statements”. These statements are based on the current expectations of the management of ADVANZ and are naturally subject to uncertainty and changes in circumstances.

Forward-looking statements include, without limitation, statements typically containing words such as “intend”, “expect”, “anticipate”, “target”, “estimate”, “plan”, “strategy”, “will”, “should”, “may”, “goal”, “seek”, “believe”, “predict”, “continue”, “future”, “could”, “can” and words of similar import. These forward looking statements are not guarantees of future performance. By their nature, forward-looking statements involve risk and uncertainty because they relate to events and depend on circumstances that will occur in the future. There are a number of factors that could cause actual results and developments to differ materially from those expressed or implied by such forward-looking statements. These factors include, but are not limited to, changes in economic conditions, changes in the level of capital investment, success of business and operating initiatives and restructuring objectives, costs associated with research and development, changes in the prospects for products in the research and development pipeline of ADVANZ, customers’ strategies and stability, changes in the regulatory environment, fluctuations of interest and exchange rates, the outcome of litigation, government actions and natural phenomena such as floods, earthquakes and hurricanes. Other unknown or unpredictable factors could cause actual results to differ materially from those in the forward-looking statements. ADVANZ does not undertake any obligation to update publicly or revise forward-looking statements, whether as a result of new information, future events or otherwise, except to the extent legally required.

Given these risks and uncertainties, investors should not place undue reliance on forward-looking statements as a prediction of actual results. Neither ADVANZ nor any of its affiliated companies undertakes any obligation to update or revise forward-looking statements, whether as a result of new information, future events or otherwise, except to the extent legally required.

Responsibility

In relation to any document, announcement or information contained in this area of the website, the only responsibility accepted by the directors of ADVANZ (the “Responsible Persons”) is for the correctness and fairness of its reproduction or presentation, unless the responsibility statement in any relevant document expressly provides otherwise.

None of the Responsible Persons, ADVANZ or its affiliated companies have reviewed and none of them is responsible for, or accepts any liability in respect of, any information on any other website that may be linked to this website by a third party.

The documents included in this area of the website speak only at the specified date of the relevant document and neither ADVANZ nor any of its affiliated companies has or accepts any responsibility or duty to update such documents (other than to the extent such duty arises as a matter of law).

If you are in any doubt about the contents of this area of the website or the action you should take, you should seek your own financial advice from an independent financial adviser authorised under the Financial Services and Markets Act 2000 or, if you are located outside the United Kingdom, from an appropriately authorised independent financial adviser.

THE DOCUMENTS IN THIS AREA OF THE WEBSITE MAY NOT BE DOWNLOADED, FORWARDED, TRANSMITTED OR SHARED WITH ANY OTHER PERSON EITHER IN WHOLE OR IN PART WHERE TO DO SO WOULD OR MAY CONSTITUTE A BREACH OF ANY APPLICABLE LOCAL LAWS OR REGULATIONS.

Electronic versions of these materials are not directed at or accessible by persons resident in any jurisdiction where to do so would constitute a violation of the relevant laws of such jurisdiction.

This notice shall be governed by, and interpreted in accordance with, English law.

Confirmation of Understanding and Acceptance of Disclaimer. If you do not click “I AGREE” below you will not be permitted access to this area of the website.

I certify that I am not (nor do I act on behalf of someone who is) resident in any country that renders the accessing of this area of the website or parts thereof illegal.
I agree that I will not forward, transfer or distribute (by any means including by electronic transmission) any documents included in this area of the website either in whole or in part to any person in any jurisdiction where such distribution may be restricted by applicable law or regulation.
I represent and warrant to ADVANZ that I intend to access this area of the website for information purposes only, that I have read and understood this notice and that I understand that it may affect my rights or responsibilities.
I agree to be bound by the terms of this notice.

I don't agree I agree

RECRUITMENT PRIVACY NOTICE

You are leaving the ADVANZ PHARMA site

You are leaving the ADVANZ PHARMA site

Formal Sale Process